55 Kairaba Avenue, Fajara, Serrekunda, The Gambia

Description

Key Responsibilities:    
 
Registration & Handling Phone Calls
  • Answering & making phone calls
  • Register students’ in the School Management System
  • Making & issuing students’ ID card
Organize, Administer & File Students’ Admin Records
  • File students’ completed application forms with relevant supporting credentials, acceptance & admission letters in their respective places
Organize, Administer & File Students’ Academic Records
  • Keep students’ exams and assignment scores (Electronically & Manually)
  • Give feedback to students who failed their exams or assignments and fix appropriate dates for retake
  • Liaise with Franchisor’s for timely preparation and issuance of students’ Results
Academic Management & Follow-up Payment of Tuition Fees
  • Prepare the Academic Calendar and Class Timetable for every term/semester and academic year
  • Print lecture materials prior to the beginning of every term/semester
  • Prepare attendance sheets for every module
  • Update students about the tuition fees for each Course/Program
  • Make follow-up with students to pay their fees on-time
Issuance of Payment Receipts 
  • Issue students’ receipts upon payments
  • Prepare a follow-up schedule to monitor students’ payment
Effective & Efficient Library Management
  • Keep proper record or inventory of library materials
  • Make & issue library cards to students
Graduation Functions
  • Organize a graduation ceremony for students who have successfully completed their programs
Other Responsibilities: 
  • Avoid misuse of the institution’s assets by the students or members of staff
  • Maintain the hygienic condition of the Reception environment

Requirements

Minimum Qualifications and Education Experience, any Combination Equivalent To:
  • Minimum Highschool / Diploma Required
  • Two (2) years working experience in a reputable institution
Professional Working Experience

  • Two (2) years working experience in a reputable institution
Skills & Abilities:

Essential     
  • Ability to self-source and retain students
  • Ability to develop & maintain strong business relationships.
  • Results driven, well organized with strong follow up skills
  • Working Knowledge of Microsoft Office products (Word, Outlook, and Excel etc)
Desirable
  • Effective oral and written communication skills
  • Intermediate level of competence using e-mail·
  • Comfortable with face-to-face meeting and public speaking
Personalities:
Essential
  • Ethical/Honest
  • Achievement Orientation
  • Extroverted, enthusiastic, energetic
  • Resilient
Desirable
  • Good Listener
  • Persistence
  • Optimistic and upbeat

Bonuses

Benefits

Responsibilities

Key Responsibilities:    

Registration & Handling Phone Calls
  • Answering & making phone calls
  • Register students’ in the School Management System
  • Making & issuing students’ ID card
Organize, Administer & File Students’ Admin Records
  • File students’ completed application forms with relevant supporting credentials, acceptance & admission letters in their respective places
Organize, Administer & File Students’ Academic Records
  • Keep students’ exams and assignment scores (Electronically & Manually)
  • Give feedback to students who failed their exams or assignments and fix appropriate dates for retake
  • Liaise with Franchisor’s for timely preparation and issuance of students’ Results
Academic Management & Follow-up Payment of Tuition Fees
  • Prepare the Academic Calendar and Class Timetable for every term/semester and academic year
  • Print lecture materials prior to the beginning of every term/semester
  • Prepare attendance sheets for every module
  • Update students about the tuition fees for each Course/Program
  • Make follow-up with students to pay their fees on-time
Issuance of Payment Receipts
  • Issue students’ receipts upon payments
  • Prepare a follow-up schedule to monitor students’ payment
Effective & Efficient Library Management
  • Keep proper record or inventory of library materials
  • Make & issue library cards to students
Graduation Functions
  • Organize a graduation ceremony for students who have successfully completed their programs
Other Responsibilities:
  • Avoid misuse of the institution’s assets by the students or members of staff
  • Maintain the hygienic condition of the Reception environment